Macrae, Stephen & Co.
Solicitors, Notaries and Estate Agents Tel:01346 514545
Our website address is: http://macraestephen.co.uk.
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MacRae Stephen & Co.
57 High Street, Fraserburgh, AB43 9ET
Tel: 01346 514545 Fax: 01346 510147
At MacRae Stephen & Co we operate, so far as possible, a paperless system. Your data is stored in an encrypted form on our server. The data is stored on an offsite server. Both servers are securely locked in a physically safe environment and the data is encrypted so even if the servers were stolen no data would be recoverable. The link between the servers is a secure encrypted VPN (Virtual Private Network) which provides additional security when data is being transferred. Insofar as our archive is paper based (pre 2015) our files are stored in a locked store.
We take the storage of data very seriously. Our on site server is securely locked in a custom built comms cabinet to keep it physically safe. Both this server and the off site server, which is also kept locked away keep daily logs of what data is transferred between then through the VPN. The log would show if there was any unusual activity and the servers would also draw this to our attention. All data on the servers is encrypted and transfers between the servers are through an encrypted VPN.
We receive data electronically by way of e mails and attachments. These may be clients, other solicitors and agencies such as Registers of Scotland or Searching Companies which we use as part of our conveyancing operation. Our system is fully virus proofed and designed to be secure against hackers. We have a hardware firewall which protects us from unsolicited attempts to access our system. Each computer which is connected to our system has a software firewall to add to this security.
We do not process your data in this way. The only automated process in our system is the transfer of data between our two servers which is done for the purpose of having an offsite back up of our data in case of failure or destruction of our on site server.
As a firm of Scottish solicitors we are regulated in the matter of data storage and file retention by the Law Society of Scotland.